Events & Planning

Budgeting & Resource Planning

Make the Numbers Work · For planners, organizers & creatives who love bringing ideas to life.

About this role

Own the money and resources behind every event. Build the budget, track the spend, and make sure the community gets the most out of what it has.

01Build event budgets covering venue, catering, materials, and production

02Track spending against budget throughout the planning cycle

03Collect, verify, and file receipts, invoices, and reimbursement requests

04Forecast resource needs and flag shortfalls early enough to act on

05Produce post-event financial summaries for the leadership team

06Find savings without quietly cutting what makes the event good

Comfort with numbers, spreadsheets, and basic financial tracking

Meticulous record-keeping and attention to detail

Integrity and discretion in handling community funds

Experience managing a budget for a project, club, or event is a plus

Accuracy and discipline in record-keeping

Trustworthiness: this role handles real money

Ability to flag a problem early instead of at reconciliation

Practical judgment about trade-offs and priorities

Clear reporting that non-finance teammates can follow

Applications for Budgeting & Resource Planning are reviewed by the Events & Planning panel.